Features and Functionality

Authoring Tool

Users can dynamically design, create and customize processes and workflows to match their unique vision of the optimal process for achieving their goals. Because there is no need for significant IT involvement, processes can be quickly iterated and refined as needed. This saves the organization time and money, as well as provides Quality leaders the ability to reach Quality Improvement results more quickly.

Dynamic forms

Intuitive, flexible, and easy-to-use screens with simple workflow and navigation include data capture screens created through structured customer-authored documents based on terminology-driven fields.

Dynamic document model

All fields are tied to an underlying customizable terminology. Fields that appear on any document can be customized without requiring IT support or vendor involvement. Each task can have customizable workflow allowing for flexible user assignment and completion tracking.

Customizable Terminology

Any terminology/taxonomy/nomenclature can be easily added to the system and may be customized going forward.

Rapid-cycle process improvement

The authoring tool provides the flexibility to dynamically design, make changes and iterate process workflows without involving the IT department or the vendor, thereby enabling rapid-cycle process improvement.

Multi-user simultaneous document editing

A locking mechanism enables users to simultaneously edit different sections of the same documents safely, without conflict or losing data.

Surveys

Users can design and execute surveys to capture structured and unstructured information for analysis and reporting.

Context-sensitive data capture (auto-prompting)

The system provides the capability to create sophisticated logic within the data capture forms. Based upon answers to earlier questions, the system can auto-prompt the user with relevant follow-up questions.

Excel-like numeric formulas and calculations

Mechanism for calculating the value of a particular field based on values entered into other fields.

Automatic unit and currency conversions

The system supports a wide variety of data types including support for conversion of units from one unit type to another.

Flexible input mechanisms (eg. Sliders, etc)

The system allows for flexible input mechanisms such as sliders, radio buttons, drop down menus, check boxes and others, for ease of use and appropriate nuance between choices.

Aggregate data capture/integration & analysis

Aggregated benchmark data can be imported and compared against data captured within the Acesis system.

Integration framework

The system is able to import data that has been exported from various customer legacy systems.  Direct integration with legacy systems can also be provided. The integration framework employs a flexible data structure to more easily facilitate integration.

Data upload capability (Excel/CSV files)

Content that exists in a structured format can be uploaded into the Acesis system. Uploads can be real-time, scheduled at regular intervals, or manually initiated.

Attachments

Ability to attach any document to a case including but not limited to DOC, PDF, JPEG, GIF, CSV, TXT, XLS.

Real-time reporting

Reporting is achieved by end users querying against fields (terms) that appear on documents throughout any phase of the event capture, analysis, and review.  Users can display, trend or identify patterns on any field or combination of fields within the system.  Any structured data element as well as aggregate data fields can be easily included in analyses or reports.  Columns can be subcategorized by provider, time period (month, year, etc) or any other data field.  For example, patient outcomes can be categorized by diagnosis or facility/location.  The system provides vast possibilities to quickly translate data into meaningful, actionable results.

Real-time analysis & graphing

Users can perform real-time analyses and generate graphs on all data contained within the system  Easy analysis increases your ability to gain insights that might otherwise be missed.

My Acesis

Each user can customize his/her own ”My Acesis” screen with a list of cases of interest, as well as other desired dashboard elements.  

Dashboards

Summary view of any combination of data elements defined by the user.  Dashboards can be created in minutes, easily shared with audiences of user’s choosing, and manipulated through drag and drop.  Contents can include project-related notes, graphs, event lists, team membership information, attachments and collaborative documents, as desired.

Ad-hoc reporting

Users can create, save and share customized/ad-hoc reports and analyses.

Search

The system supports multiple search options on all database fields.  All captured data, both structured and free text, can be searched with a large number of options

Saved Searches

Saved Searches allow search criteria to be saved and shared for future use.

Drill-down capability

Analysis functions provide the ability to drill-down in real time into the underlying data for any analysis or reporting. 

Workflow

The system provides capabilities to determine the desired workflow among various team members.  The routing of tasks is role-based and the status of tasks are expressed in terms of what needs to be done next.

Committee Support

The system provides the infrastructure to support communication with committees and  collaboration among committee members.  The system can be used during committee meetings to guide discussions of cases, assign tasks or actions, and track assignments.  The committee leader can obtain a real-time overview of all case activities within each of the committees he/she oversees.

Work lists

Users can view and sort all data in the system at multiple levels: PROJECTS (teams, cases, processes, dashboards); CASES (individual and consolidated overview); TASKS (individual items requiring action). 

Task assignment and Tracking

Users can assign a given action to another user, track acceptance and/or rejection, and re-assign as needed.  Users can also track task progress and deadlines through to completion.

Team management

Users with appropriate permissions can create and manage teams.  The teams can easily communicate and collaborate with ongoing visibility into all team interactions.

Task assignment communications (accept/reject/reasign)

Users can easily communicate directly within the system to manage all task assignments among  team members.  The system fully tracks acceptance, rejection, reassignment of tasks, and task progress and deadlines.

Accountability matrix

Users can create, and customize as needed, a list of cases to discuss in committees.  The list or matrix includes all the details needed to ensure that every project element is properly assigned, and each task is matched with the names of the persons responsible for its completion.

Secure Access

All access is controlled with secure credentials.  Access can be granted or terminated by a system administrator.  Privileges and access to specific content are role-based.

Access

The desktop client application and the browser client application provide equal functionality.  The desktop client application is Windows and Macintosh-compatible.  The application can be run using Internet Explorer, Safari, and Firefox.

Cloud-based SaaS

The system is delivered as a secure Enterprise Cloud SaaS application (Software-as-a-Service) providing highly-secure data hosting capabilities and an operationally more cost-effective delivery of the application.

Scalability

The system supports unlimited concurrent users.

Redundant back-up

The tier-one data center hosting partner ensures redundant back-up across geographically-diverse facilities.

High security SSL data transmission

The system maintains  compliance with HITECH and the Technical Safeguards of the HIPAA Security Rule for all communications between the application and the web or standalone client. 

High security data center

Terremark, an Acesis partner, provides our Enterprise Cloud-based application from one of its top-tier datacenters, with disaster recovery solutions and system redundancy across geographically-diverse facilities.  The Enterprise Cloud provides a highly-secure foundation designed to help meet today’s critical compliance and certification requirements, including SAS-70 Type ll Audit, PCI-DSS and Safe Harbor.

Role-base access

Access to parts of the system can be granted or limited depending on the role of the individual user, as specified by the system administrator.

Activity auditing

The system provides detailed audit logs of all events involving cases and tasks. 

Help

Help is presented as context-sensitive tool tips throughout the application.